Job Overview

We are looking for an ambitious and energetic project administrator. The successful candidate will assist with the management of a variety of projects while performing a wide range of administrative functions. The individual will assist the project manager on various national and international projects as the business expands and grows.

Reports To: The Project Administrator will report to Snr Project Manager.

Responsibilities and Duties

  • To assist in the successful delivery of various projects across the project life cycle by coordinating project activities.
  • Providing project and professional administrative and logistical support services for multiple projects.
  • Monitor project progress, identify outstanding actions and follow up with responsible persons to obtain progress information and assist with remedial action.
  • Co-ordinate the sign off process for all project documentation
  • Prepare standard project reports on a regular basis as well as ad-hoc reports
  • Handle routine correspondence and enquiries with regards to work and implement an effective record keeping system
  • Consult with suppliers/service providers – both in person and via telephonic or online communication
  • Develop strong relationships with vendors, service providers and suppliers
  • Obtain quotes from service providers, get approvals and generate PO’s in line with in line with company policy
  • Scheduling of project meetings, minute taking, following up on important actions from meeting minutes.


  • Matric
  • Project Management qualification


  • Must have at least 2 to 3 years relevant working experience as a Project Administrator/Account Executive.
  • Two + years of relevant experience managing multiple projects.
  • Relevant technical and professional exposure.
  • Advertising agency experience would be advantageous.
  • Strong admin skills.
  • Enthusiastic/confident/professional/diplomatic.
  • Team player with initiative and excellent interpersonal skills.
  • Ability to work under pressure, meet tight deadlines and handle diverse activities.
  • Reliable, organised and attention to detail.
  • Have a solution-driven attitude.
  • Passion for client delivery and service
  • Accountable with good follow-through.
  • Hard-working and proactive.
  • Ability to research and self-study.

Thank you for your interest in working with us.

Apply by filling out the Job Application Form below.

Note: Only job applications with an attached resume’ will be considered

Tags: Western Cape